|TX: REQUEST FOR EXPRESSIONS OF INTEREST
Republic of Turkey
Istanbul Special Provincial Administration (ISPA)
Istanbul Project Coordination Unit (IPCU)
The Republic of Turkey has received a loan from the International Bank for
Reconstruction and Development (IBRD), European Investment Bank (EIB) and
Council of Europe Development Bank (CEB), and intends to apply part of the
proceeds of this loan to payments under the contracts for Procurement of
"Consultancy Services for Supervision of Retrofitting Works for Selected
Public Buildings in Istanbul (CEB-CB1.6)", which will be implemented by
Istanbul Special Provincial Administration, Istanbul Project Coordination
|1.||Name, address, telephone and fax number, email address of the
Istanbul Project Coordination Unit (IPCU), M. Kemalettin Mah. Tiyatro Cad.
No:16, 34126Beyaz±t, Istanbul, Turkey. Contact Person: K.Gökhan ELG°N
(Director). Tel : +90 212 518 55 00. Fax : +90 212 518 55 05. E-mail :
|2.||The award procedure chosen:
|3.||Form of the contract:
Public Procurement of Services.
|4.||Place of execution/performance of the works, for delivery of products
or of the provision of services:
The construction supervision of retrofitting works will be carried out for
Public Buildings such as schools, hospitals, dormitories, administrative
and social service buildings, etc. which are located in Istanbul.
|5.||Category and Description of Services:
The construction supervision of retrofitting works and related repair and
renovation works (architectural, mechanical, electrical, fire system,
|etc.)||in approximately 200 Public Buildings such as schools, hospitals,
polyclinics, administrative buildings, dormitories, social service
buildings, etc. These 200 public buildings are located in Istanbul and
have approximately a total construction area of 600,000 m2. The number of
Public Buildings will vary according to the evacuation plan of the
Provincial Directorates of the Related Authorities. However, the final
number of public buildings will be defined in the Request for Proposal
(RfP) documents to be sent to short-listed candidates. IPCU envisages
letting consultant supervision contracts in relation to lots.
' Act as the Engineer under the contracts
' Supervise the Works including defects liability period
|6.||If the contracts are subdivided into lots, indication of the
possibility of tendering for one, for several or for all the lots:
Consultancy services for the retrofitting works are expected to be
tendered under one lot or multiple lots according to the number of public
buildings available for retrofitting at the same time. Consultants have
the right to tender for one and more lots.
|7.||Number of short-lists:
The Contracting Authority may have the option to short-list the interested
consultants in one or more groups in accordance with their qualifications
and experience with regard to the type of buildings (i.e. schools,
hospitals, etc.) for the required specific services.
|8.||Completion date or duration of the service contracts:
Approximately 36 months (Construction Supervision 6 to 24 months and
Supervision during the Defect Liability Period 12 months).
|9.||Admission or prohibition of variants:
Submission of alternative proposals is not accepted.
|10.||Special conditions for fulfilling the contract:
|11.||(a) Deadline for receiving expression of interest:
Expressions of interest must be delivered to the address below by January
18, 2011, 16:00 (local time) by surface mail, courier or hand delivery.
Applications by e-mail shall not be accepted. IPCU reserves the right to
reject the applications received after the above-referenced date.
(b) Address for submitting expressions of interest:
Istanbul Project Coordination Unit (IPCU), M. Kemalettin Mah. Tiyatro Cad.
No:16, 34126 Beyaz±t, Istanbul, Turkey. Tel : +90 212 518 55 00. Fax : +90
212 518 55 05. E-mail : email@example.com
Interested consultants may obtain further information at the address
above, from 10:00 a.m. to 16:00 p.m. local time.
(c) Language of proposals:
(d) Submitting Expression of Interest:
- Expression of interest shall be accompanied by a Statement of intention
to participate in the selection process;
- Expression of interest must be signed on each page;
- Expression of interest shall be submitted in one original and one copy;
- Consultants are required to include the name and reference number of the
task CEB-CB1.6 in their Expressions of Interest.
|12.||Where appropriate any deposit and guarantees required:
|13.||Main financing institution:
Council of Europe Development Bank (CEB).
|14.||Where applicable, the legal form to be taken by the grouping of
economic operators to whom the contract is to be Awarded:
Consultants may associate to enhance their qualifications. The
"association" may take the form of a Joint Venture or a sub consultancy.
In case of a Joint Venture (JV), all members of the JV will be evaluated
jointly for the purpose of short listing and shall be jointly and
severally liable for the assignment and shall sign the contract in case
award is made to that JV group. Interested consultants should clearly
indicate the structure of their "association" and the duties of the
partners and sub consultants in their application. Unclear expressions of
interest in terms of "in association with" and/or "in affiliation with",
etc. may not be considered for short listing.
Joint Venture agreement to be authenticated in case of Contract Award.
|15.||Qualification and Selection Criteria:
' Company information: name, status, address, telephone number, facsimile
number, year of establishment, contact person for the project, turnover
for the previous 5 (five) years (2005-2006-2007-2008-2009), number of
permanent staff and part-timers, fields of expertise;
' Details of experience in similar assignments undertaken, including value
of consulting services and value of works, location, number of staff
involved in the contract, name of the Client, name of partners for
contract execution and share of services, source of financing, type of
services provided, contract commencement and completion dates, brief
description of the contract;
' Letters of recommendation from previous Employers;
' Curricula Vitae (short version specifying experience in similar
assignments, maximum 10 CV of experts from various professions requested
under such services) of staff who may be available to work on the
' Form of association (sub-contractor/joint venture) for the execution of
the contract(s), if the case may be, and identification of the leading
company. Same information shall be submitted for the leading company and
the associate companies.
' A list of ongoing assignments including the start and end dates and the
|17.||Number of selected candidates to be invited to submit tender:
maximum 6 (six) tenderers.
However, the short list may comprise a smaller number of candidates in
case only a few qualified firms have expressed interest.
|18.||Criterion for awarding the service contract:
Consultants will be shortlisted and contracts will later be awarded in
accordance with the QCBS (Quality and Cost Based Selection) Method set out
in the World Bank's Guidelines: Selection and Employment of Consultants by
World Bank Borrowers, May 2004 (Revised October 1, 2006 & May 1, 2010).
The selection criteria for the short-listing are:
' General Experience 20 points
' Average Annual Turnover 10 points
' International Experience 10 points
' Specific Experience (Retrofitting) 40 points
-Supervision 30 point
-Design 10 points
' Qualification of Key Staff (10 CV comprising all branches) 20 points
Total 100 points
Minimum number of points necessary to be retained: 70 Points
The selection criteria for the contract award will be defined in the
Request for Proposal documents to be sent to the short-listed candidates.
|19.||Time frame for the tenderer to maintain their proposal valid:
90 days from the date of submission of proposals.
|20.||Names and addresses of economic operators already selected:
|21.||Name and address of the body responsible for appeal:
Istanbul Project Coordination Unit.
|22.||Date of publication of the prior information notice:
published in the Supplement of the Official Journal N° OJS 84 dated
|23.||Indicate whether the contract is covered by the Agreement:
Yes (the notice shall be published in the European Union Official
This expression of interest may remain valid for a period of nine months
for the purpose of determining group(s) of short-listed candidates by IPCU
for the above mentioned services. The number of short-list groups to be
established for each assignment shall depend on the number of public
buildings considered for construction supervision.