1.1.
Acheteur
Nom officiel: SmartPly Europe DAC
Forme juridique de l’acheteur: Entreprise publique
2.1.
Procédure
Titre: Request for Tender for a Custom Service Provider at Medite Europe DAC + SmartPly Europe DAC '25
Description: Medite SmartPly are seeking tender submissions from suitably qualified Customs Service Providers to manage + administer all export and import declarations. The scope will cover all export declarations dispatched from Medite + SmartPly operations in Clonmel and Belview Port. Export declarations will cover all dispatches worldwide that require advance customs declarations procedures. The average volume of export declarations each month is c.800 in total or c.9,600* declarations annually. This volume of declarations is subject to change depending on market demands or peak and trough periods. On regular occasions our R+D dept. require samples to be exported + imported which would also come under this scope. Volumes are minimal, c. 2-3 per month. The customs outsourcing responsibility will also include all import declarations for incoming goods to Medite and SmartPly. MS stores function is currently outsourced to Eriks who are responsible for purchasing Engineering and Process related goods and may be in contact with the successful outsourcing company to arrange import clearance for these goods on behave of MS. In addition to imports for Medite SmartPly materials into the Rep of Ireland the successful party will complete import declarations into GB for our customers when purchasing Medite SmartPly goods as required. We complete the GB import declarations for c.85 of our GB based customers (as at Jan 2025)9,300 Import declarations annually. *Indicative Volumes. Candidates must exhibit from a broad company perspective their expertise, knowledge and IT Capabilities to deliver this service. However, this part of the tender process will examine specific details regarding these capabilities. Such as: - Order Dispatch Requirements are: Day 1 Medite SmartPly (MS) books the required freight. Day 2 Hauliers confirm bookings + provide key customs information (vessels, routing etc.) (EDI) – MS / SP (Service Provider) Routing loaded into our ERP system (EDI) - SP Order loaded at Medite or SmartPly - MS Commercial invoice generated and issued to the Customs Agent - SP Customs Clearance process completed by the Customs Agent. Movement Reference Number (MRN), Pre-Boarding Notice (PBN) + Goods Movement Reference (GMR) issued to MS + Haulier by the Customs Agent (EDI). Commercial invoice (fully complete) issued to our customer.(DAP Incoterms at present) For GB Customers who have assigned the import clearance process to Medite SmartPly / their appointed customs agent – completion of the import clearance process in full before arrival to the Irish Port of Export* The KPI measure is to complete the export + import clearances (import when applicable) within a 1-hour period from dispatch from Medite SmartPly. This ensures full customs clearance before the goods arrive at the Irish Port of exit with zero customs related delays for trucks to enter the port. Medite Smartply are seeking EDI solutions to Streamline our process, please provide an EDI (Electronic Data Interchange) option for the swift transfer of data from Medite SmartPly dispatches to the Customs Provider to ensure an efficient and professional process. Please share this EDI in flow chart format so a step-by-step approach is clearly defined. At the date of this tender (Feb 2025) all of MEDITE SMARTPLY products are covered under five separate HS tariff/commodity codes only. Based on the scope of requirements we are looking for suitably qualified personnel dedicated to the Medite SmartPly account to deliver this service. We are seeking specific experience and qualifications of your nominated personnel so we can assess their suitability. CV’s will be GDPR protected and held confidentially. The contract will initially be for 3 years with an extension option to a further 1 year pending Performance ***Please see Tender Document attached for the full and Complete Scope of works***
Identifiant de la procédure: 0e7d74fe-54b8-4154-95a7-3cb37bc29d7d
Type de procédure: Ouverte
Principales caractéristiques de la procédure: Tender Document
2.1.1.
Objet
Nature du marché: Services
Nomenclature principale (cpv): 63524000 Services de préparation de documents de transport
Nomenclature supplémentaire (cpv): 60640000 Opérations de transport maritime, 72230000 Services de développement de logiciels personnalisés
2.1.2.
Lieu d’exécution
Subdivision pays (NUTS): Dublin (IE061)
Pays: Irlande
2.1.3.
Valeur
Valeur estimée hors TVA: 450 000,00 EUR
2.1.4.
Informations générales
Base juridique:
Directive 2014/24/UE
2.1.6.
Motifs d’exclusion
Sources des motifs d'exclusion: Document de marché
5.1.
Lot: LOT-0001
Titre: Request for Tender for a Custom Service Provider at Medite Europe DAC + SmartPly Europe DAC '25
Description: Medite SmartPly are seeking tender submissions from suitably qualified Customs Service Providers to manage + administer all export and import declarations. The scope will cover all export declarations dispatched from Medite + SmartPly operations in Clonmel and Belview Port. Export declarations will cover all dispatches worldwide that require advance customs declarations procedures. The average volume of export declarations each month is c.800 in total or c.9,600* declarations annually. This volume of declarations is subject to change depending on market demands or peak and trough periods. On regular occasions our R+D dept. require samples to be exported + imported which would also come under this scope. Volumes are minimal, c. 2-3 per month. The customs outsourcing responsibility will also include all import declarations for incoming goods to Medite and SmartPly. MS stores function is currently outsourced to Eriks who are responsible for purchasing Engineering and Process related goods and may be in contact with the successful outsourcing company to arrange import clearance for these goods on behave of MS. In addition to imports for Medite SmartPly materials into the Rep of Ireland the successful party will complete import declarations into GB for our customers when purchasing Medite SmartPly goods as required. We complete the GB import declarations for c.85 of our GB based customers (as at Jan 2025)9,300 Import declarations annually. *Indicative Volumes. Candidates must exhibit from a broad company perspective their expertise, knowledge and IT Capabilities to deliver this service. However, this part of the tender process will examine specific details regarding these capabilities. Such as: - Order Dispatch Requirements are: Day 1 Medite SmartPly (MS) books the required freight. Day 2 Hauliers confirm bookings + provide key customs information (vessels, routing etc.) (EDI) – MS / SP (Service Provider) Routing loaded into our ERP system (EDI) - SP Order loaded at Medite or SmartPly - MS Commercial invoice generated and issued to the Customs Agent - SP Customs Clearance process completed by the Customs Agent. Movement Reference Number (MRN), Pre-Boarding Notice (PBN) + Goods Movement Reference (GMR) issued to MS + Haulier by the Customs Agent (EDI). Commercial invoice (fully complete) issued to our customer.(DAP Incoterms at present) For GB Customers who have assigned the import clearance process to Medite SmartPly / their appointed customs agent – completion of the import clearance process in full before arrival to the Irish Port of Export* The KPI measure is to complete the export + import clearances (import when applicable) within a 1-hour period from dispatch from Medite SmartPly. This ensures full customs clearance before the goods arrive at the Irish Port of exit with zero customs related delays for trucks to enter the port. Medite Smartply are seeking EDI solutions to Streamline our process, please provide an EDI (Electronic Data Interchange) option for the swift transfer of data from Medite SmartPly dispatches to the Customs Provider to ensure an efficient and professional process. Please share this EDI in flow chart format so a step-by-step approach is clearly defined. At the date of this tender (Feb 2025) all of MEDITE SMARTPLY products are covered under five separate HS tariff/commodity codes only. Based on the scope of requirements we are looking for suitably qualified personnel dedicated to the Medite SmartPly account to deliver this service. We are seeking specific experience and qualifications of your nominated personnel so we can assess their suitability. CV’s will be GDPR protected and held confidentially. The contract will initially be for 3 years with an extension option to a further 1 year pending Performance ***Please see Tender Document attached for the full and Complete Scope of works***
Identifiant interne: 0
5.1.1.
Objet
Nature du marché: Services
Nomenclature principale (cpv): 63524000 Services de préparation de documents de transport
Nomenclature supplémentaire (cpv): 60640000 Opérations de transport maritime, 72230000 Services de développement de logiciels personnalisés
5.1.2.
Lieu d’exécution
Subdivision pays (NUTS): Dublin (IE061)
Pays: Irlande
5.1.5.
Valeur
Valeur estimée hors TVA: 450 000,00 EUR
5.1.6.
Informations générales
Participation réservée: La participation n’est pas réservée.
Projet de passation de marché non financé par des fonds de l’UE
5.1.7.
Marché public stratégique
Objectif du marché public stratégique: Pas de passation de marché stratégique
5.1.9.
Critères de sélection
Sources des critères de sélection: Document de marché
5.1.11.
Documents de marché
Langues dans lesquelles les documents de marché sont officiellement disponibles: anglais
Langues dans lesquelles les documents de marché (ou leurs parties) sont officieusement disponibles: anglais
Date limite de demande d’informations complémentaires: 25/02/2025 15:00:00 (UTC)
5.1.12.
Conditions du marché public
Conditions de présentation:
Présentation par voie électronique: Requise
Langues dans lesquelles les offres ou demandes de participation peuvent être présentées: anglais
Catalogue électronique: Non autorisée
Les soumissionnaires peuvent présenter plusieurs offres: Non autorisée
Date limite de réception des offres: 04/03/2025 15:00:00 (UTC)
Informations relatives à l’ouverture publique:
Date d'ouverture: 04/03/2025 00:30:00 (UTC)
5.1.15.
Techniques
Accord-cadre: Pas d’accord-cadre
Informations sur le système d’acquisition dynamique: Pas de système d’acquisition dynamique
Enchère électronique: non
5.1.16.
Informations complémentaires, médiation et réexamen
Organisation chargée des procédures de recours: The High Court of Ireland
Organisation qui fournit un accès hors ligne aux documents de marché: SmartPly Europe DAC
Organisation qui reçoit les demandes de participation: SmartPly Europe DAC
Organisation qui traite les offres: SmartPly Europe DAC
TED eSender: European Dynamics S.A.
8.1.
ORG-0001
Nom officiel: SmartPly Europe DAC
Numéro d’enregistrement: Smartply Europe DAC
Adresse postale: Bellview
Ville: Slieveure
Code postal: X91 PX75
Subdivision pays (NUTS): Dublin (IE061)
Pays: Irlande
Téléphone: 051 831427
Rôles de cette organisation:
Acheteur
Organisation qui fournit un accès hors ligne aux documents de marché
Organisation qui reçoit les demandes de participation
Organisation qui traite les offres
8.1.
ORG-0002
Nom officiel: The High Court of Ireland
Numéro d’enregistrement: The High Court of Ireland
Département: The High Court of Ireland
Adresse postale: Four Courts, Inns Quay, Dublin 7
Ville: Dublin
Code postal: D07 WDX8
Subdivision pays (NUTS): Dublin (IE061)
Pays: Irlande
Téléphone: +353 1 8886000
Rôles de cette organisation:
Organisation chargée des procédures de recours
8.1.
ORG-0003
Nom officiel: European Dynamics S.A.
Numéro d’enregistrement: 002024901000
Département: European Dynamics S.A.
Ville: Athens
Code postal: 15125
Subdivision pays (NUTS): ???e??? ??µ?a? ?????? (Voreios Tomeas Athinon) (EL301)
Pays: Grèce
Téléphone: +30 2108094500
Rôles de cette organisation:
TED eSender
11. Informations relatives à l’avis
11.1.
Informations relatives à l’avis
Identifiant/version de l’avis: 1014726b-35ec-41b6-b385-6f8121887ba2 - 01
Type de formulaire: Mise en concurrence
Type d’avis: Avis de marché – régime assoupli
Sous-type d’avis: 20
Date d’envoi de l’avis: 11/02/2025 10:17:36 (UTC)
Langues dans lesquelles l’avis en question est officiellement disponible: anglais
11.2.
Informations relatives à la publication
Numéro de publication de l’avis: 95659-2025
Numéro de publication au JO S: 30/2025
Date de publication: 12/02/2025
